https://doi.org/10.5061/dryad.1zcrjdg25

Description of the Data and File Structure

README for the Dataset: Implementation of a Data Management Plan (DMP)

Dataset Description

This dataset includes the evaluation instrument used to analyze 20 Data Management Plan (DMP) templates on the Argos platform. Additionally, the pre-print of the manuscript of the article that is set to be published in the Journal Biblios at the University of Pittsburgh has been attached. Furthermore, the format of the Data Management Plan generated for the Universidad Centroamericana José Simeón Cañas (UCA), developed from this research, is included.

Objective

The primary objective of this study was to investigate the need to implement a Data Management Plan (DMP) to improve the accessibility, discoverability, and reuse of research at UCA. The implementation of the DMP aims to facilitate a more organized management of data, promoting its preservation and publication on the Micelio platform.

Results

The results demonstrated a significant improvement in the management of research data and a positive perception from users regarding the processing and organization of the data.

Files and Variables

Included Files

1. File: Benchmarking_comparativo_de_plantillas_de-PGDI_argos_ENGLISH_SPANISH2023-2024-_Comparativa_de_plantillas.xlsx: This file contains the evaluation instrument used to analyze the DMP templates in both English and Spanish, formatted as an XLSX spreadsheet.
2. Files: Benchmarking_comparativo_de_plantillas_de-PGDI_argos_ENGLISH_SPANISH2023-2024-_Comparativa_de_plantillas.csv / Benchmarking_comparativo_de_plantillas_de-PGDI_argos_ENGLISH_SPANISH2023-2024-_Depuración.csv: This file includes the evaluation instrument used to analyze the DMP templates in both English and Spanish, provided in CSV format for compatibility with various data analysis tools.
3. File: Pre-print of the Manuscript: This document describes the study and its findings, which is set to be published in Biblios Journal of Librarianship and Information Science. It is included within the ZIP file and is also available on Zenodo at DOI: 10.5281/zenodo.13845908. 
4. File: Modelo_de_Plan_de_Gestión_de_Datos_v.2.1-SPANISH_(2024-02-14).pdf: This file presents the base model of the Data Management Plan adapted to the specific needs of UCA, provided in Spanish.
5. File: Data_Management_Plan_Model_v.2.1_-ENGLISH(2024-02-14).pdf: This file presents the base model of the Data Management Plan adapted to the specific needs of UCA, provided in English.
6. File: Dataset_of_Data_Management_PlaN DMP_Towards_More_Efficient_Scientific_Management_at_the_José_Simeón_Cañas_Central_American_University.zip: This ZIP file groups and contains all the aforementioned elements, providing a comprehensive dataset for analysis.

Total Document Count

The dataset consists of a total of 7 documents, including those mentioned above, which provide comprehensive insights into various aspects of Data Management Plans.

Dictionary of Variables

General Information About The Research:

Variables with numerals (1.) refer to sections compared regarding general information about the research.

Data Description:

Variables with numerals (2.) make reference to sections compared regarding data description.

Data Quality and Documentation:

Variables with numerals (3.) refer to sections compared concerning data quality and documentation.

Data Accessibility and Reuse:

Variables with numerals (4.) relate to sections analyzed regarding data accessibility and reuse.

Ethical and Legal Requirements:

Sections with numerals (5.) refer to sections analyzed from various templates concerning ethical and legal requirements.

Data Exchange and Long-Term Preservation:

Variables with numerals (6.) refer to sections related to data exchange and long-term preservation.

Data Sharing:

Variables with numerals (7.) focus on sections compared regarding data sharing.

Period of Time and Other Sections:

Variables with numerals (8.) refer to period of time and other relevant sections.

Explanation of Data Matrix

In the data matrix, from cells A1 to G1 in the “Depuración” worksheet, a preliminary selection process was conducted where functional sections were retained while unnecessary ones were removed. In the “Comparativa de plantillas” worksheet, benchmarking was performed analyzing trends in templates from cell A2 to V2.

Analyzed Templates

The following templates were analyzed during this benchmarking process:

1. Template_Academy_Of_Finland
2. Template_ARIADNEPlus_Horizon2020
3. Template_CHIST-ERA
4. Template_Clarín-D
5. Template_FCT_Model_in_Portuguese
6. Template_FWF_Austrian_Science_Fund
7. Template_Horizon_2020
8. IOSSG_template
9. Template_National_Science_Center_in_Poland
10. Template_Netherlands_World_Organization_for_Scientific_Research_(NWO)
11. Template:_RDA_madmp-solo
12. Template:_detailed_research_data_management_plan_plan_hungarians
13. Template:_brief_research_data_management_plan_plan-hungarian
14. Template_RSU_DMP
15. Template_Science_Europe
16. Template_Serbia_Scientific_Background_[complete]
17. Template-Fondo_Científico_de_Serbia_[corto]
18. Template_Swedish_Research_Council
19. Template_The_Norwegian_Research_Council_of_Norway
20. Template:_United_Kingdom_research_innovation

Glossary of Technical Terms

1. Accessibility: The ability to access information and resources easily and efficiently.
2. Analysis: The process of examining data or information to extract conclusions or insights.
3. Benchmarking: The process of comparing practices and results against standards or best practices in the industry.
4. DMP (Data Management Plan): A plan that outlines how data will be managed during and after a research project.
5. DOI (Digital Object Identifier): A unique and persistent identifier assigned to a digital object, such as an academic article, that facilitates its online location.
6. Documentation: A collection of documents that explain and support a process, product, or system.
7. Evaluation: A systematic process for measuring the effectiveness or quality of a program, project, or tool.
8. Format: The structure or arrangement in which information or data is presented.
9. Research: A systematic process for discovering, interpreting, and reviewing facts, events, behaviors, or theories.
10. Data Matrix: A structure that organizes data in rows and columns to facilitate analysis.
11. Micelio: A digital platform used for managing and publishing research data.
12. Template: A predefined document that serves as a model for creating similar documents.
13. Pre-print: A preliminary version of an academic article shared before peer review.
14. Preservation: The process of maintaining and protecting data over the long term to ensure future accessibility.
15. Resources: A set of goods, services, personnel, and materials available for carrying out specific activities.
16. Results: Conclusions drawn from the analysis of data or information collected during a study.
17. Section: A specific part within a document that addresses a particular topic.
18. Template (Plantilla): A standard model used to guide the creation of specific documents, such as DMPs.
19. UCA (Universidad Centroamericana José Simeón Cañas): The educational institution where the study mentioned in the dataset was conducted.
20. Variable: An element or characteristic that can change and be measured in research or study, used to analyze relationships between different factors.

Access to Additional Resources

A workshop titled “Research Data Planning Workshop” was organized, where the structure and intent of the UCA DMP were shared. The workshop was recorded and is available here. Link to the Data Planning Workshop.

Access information

Contact

For inquiries or more information about this dataset, you can contact Kevin Gutierrez at kahernandezg@uca.edu.sv

https://orcid.org/0009-0005-6780-1106